Track and Locate Unique Inventory Items

Built for curators and business owners: catalog information and track the location of all assets in your collection from your mobile tablet.

Catalog and Track Your Collection Inventory


The GAO RFID Collection Inventory Management System uses UHF RFID technology to organize and manage the inventory of unique assets by enabling managers to catalog information and track their location. Originally designed for museums and galleries to keep track of their collections, the system is now also being used by Auction Houses, Antique Collectors, and Specialty e-Commerce shops.

The GAO RFID Collection Inventory Management System allows curators and owners to track the specific information of every asset in their inventory such as the source, description, storage location and movement, and value. Once in the system, the entire collection list can be browsed easily, individual objects can be searched for, and their physical storage locations can be pinpointed using handheld proximity scanners.

Does your organization own a collection or deal with unique assets of value? Then you will benefit from the features of this system:

  • RFID tagging enables the management of collections object information
  • Lookup feature searches database to find object storage location
  • Proximity scanning to physically locate the object amongst the inventory
  • Detailed reporting that shows inventory history and item level details
  • Designed for tablets and handheld for full mobile use

Key System Advantages


RFID Tagging


Quick Item Lookup


Proximity Locating


Built for Tablets

Manage and Track Inventory Using Our Intuitive Web Application

Advanced dashboard provides all of your inventory management functions at a glance.

Quickly assign a tag to an item and provide detailed item information with built-in camera functionality.

Assign a tag to an item and provide detailed item information with built-in camera functionality.

Quickly search for the item location specifically to the row, bay, and shelf.

Accurately locate item with handheld reader using proximity sensing feature enabled with audible cue.

Manage items in the web-based interface on your laptop or desktop.

View asset description and source

Web-based user interface dashboard

Works on desktops, tablets, and smartphones

Track transport and shipping history

Configurable and customizable

Includes report scheduling and automatic email alerts

How Does Collection Inventory Management Work?


The GAO RFID Collection Inventory Management System is powered by four main components:

  1. Tablet RFID Readers
  2. Customized/Branded RFID Inventory Identification Tags
  3. Handheld UHF Readers
  4. Web Application

By using the GAO RFID Collection Inventory Management System, managers and owners have the ability to search for the current status of an object remotely from any device that has an Internet-enabled browser. Built-in reporting tools provide insight into every inventory item including its source, material, cost, and movement history.

Step 1: Upload Your Site Map

A map of your museum, gallery, or warehouse is first created and uploaded into the system.  Subareas such as aisles, walls, bays and shelves can be identified to provide specific location tracking.

Step 2: Tag and Catalog Assets

As objects enter your inventory, they are tagged and cataloged. All object-specific information can be catalogued, including its source, description, and storage location.

Step 3: Track and Find Inventory

Using the web application, users can browse the entire inventory or quickly search for a specific object. When an asset needs to be physically located, handheld locators equipped with audible Geiger counters enable the quick locating of the item.

Our Customers in These Industries Use It to Track Their Personnel


Museums and Art Galleries

Museums and Art Galleries use our system to manage their collections.

Discover more RFID solutions for Museums and Art Galleries.


Auction Houses & Antiques

Auction Houses use our system to catalog and track their offerings.


Specialty e-Retailers

Speciatly e-commerce businesses use our system to track their inventory and manage selling history.

Discover more RFID solutions for retail.

Our system provides answers to the questions that create real ROI for your business. 

When did the artifact arrive in the inventory?

When assets are received, the GAO RFID Collection Inventory Management System requires you to identify the item and document the receiving date. This information is permanently catalogued to the item history, so you will always have a clear view on how long the item has been in your stock.  

Where is the painting stored?

With your entire warehouse mapped in the system by bay, aisle, and shelf, the location of every item is stored in the database so that you can quickly search and identify its location.

What’s the history of this object?

The system helps you tag and catalog the important information related to the object, including creator/artist, country of origin, object history, and even indicate its integrity to note whether there is a part missing, it was repaired, restored, or received damaged.

Where can I find the relic, exactly?

Using the search function, you can quickly find the object and identify it in the map view. When you arrive at the right aisle in the storage area, the handheld readers begin to beep audibly—and will sound more quickly as you near the targeted object to help you quickly find what you are looking for.

When was the antique shipped to the customer?

Since every object is tagged and tracked as it is received into inventory, moved between storage areas, or when sold, a quick search on the item history will provide the exact date and time the object was removed.

Book a Demo


Want to see how our Collection Inventory Management System works to help you catalog information and track asset location? Our Expert will walk you through a demo!


System Integrators

We are here for you.  We can help tailor an RFID Personnel Tracking System around your client's needs including custom reports and software solutions combined with all the right hardware. 

Our experts are here to help you with all questions, needs and support.