RFID Personnel Tracking System

What Makes Up a Personnel Tracking System

personnel-tracking-systemThe GAO Personnel Tracking System is a fully integrated personnel tracking solution that can monitor personnel in real-time. The system is powered by three key components:

  1. GAO Personnel Tracking Software
  2. GAO RFID Wearable Tags
  3. GAO RFID Readers

These three components work together to locate personnel and can be customized to address the needs of any business environment. In three simple steps, the GAO Personnel Tracking System empowers you to know exactly where your personnel are to ensure workplace safety, security, and accountability. Here’s how:

Wearable GAO RFID Tags are given to all of your personnel.

GAO RFID Readers are installed at strategic points in your business environment such as entrances, exits, and area-wide zones so that they can “read” the signals being broadcasted by the GAO RFID Tags worn by your personnel.

Each GAO RFID Tag assigned to your personnel transmits data. This information is then imported into the GAO Personnel Locating Software. Through an intuitive interface, you can track and locate personnel from a PC, remotely on your web browser, or even on a mobile device.

Learn more about our BLE & RFID Personnel Locating System with this PDF document.

Personnel Tracking System Benefits


Get Alerts When People Enter Prohibited Zones


Improve Safety

Date & Time StampsTrack Workplace Time & Attendance


Increase Efficiency by Monitoring Actual Time on Job Site

RFID People Tracking System Details

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If your business environment is a large building, a yard, a mine or other sizable area, you want to be sure that your workforce can be tracked and located, especially when worker safety, security, and accountability are at the top of the list.

Personnel Locating is the solution for your organization.

How does Personnel Locating promote safety?
Personnel who operate in challenging and extreme work environments are provided tags that enable the logging of their movements from one zone to another. This allows you to track and pinpoint their exact location and provide immediate response and protection, particularly in emergency situations where safety is a concern.

How does Personnel Locating provide security?
Access to certain zones in your work environment can be controlled and assigned to visitors, staff, and contractors based on security level. This protects your business, personnel, and intellectual property from unexpected security issues.

How does Personnel Locating encourage accountability?
Personnel time and attendance can be automatically logged and exported into detailed reports. This reduces costly payroll errors while increasing employee transparency and productivity.

Here are some common questions Personnel Locating can answer for businesses:

  • We need a way to give access to zones to only some of our personnel
  • We need a solution that helps us identify and locate patients on our hospital floor
  • We are looking for technology that can help with muster drills
  • We’re looking for an evacuation monitoring solution
  • We need to track our personnel in real-time
  • Is there a way to automate the logging of employee start and end times for payroll?

Personnel Locating using Radio Frequency Identification (RFID) is the answer to these problems that you and thousands of businesses face each year.

At GAO RFID, we are serious about helping our customers track and monitor the location of their personnel and visitors to ensure safety and efficiency. While we offer customized solutions, below are the People Tracking Systems we have developed and deployed for our customers:

Wondering if your organization can benefit from Personnel Locating? The following questions can help you to decide:

Does your business environment regularly receive visitors and contractors on-site?

Knowing where all personnel are (especially third parties) can enhance the safety and efficiency of your work environment.

Is recording employee attendance and start/end times a challenge for payroll administration?

Personnel Locating provides the added benefit of tracking employee time and attendance. The information can then be easily imported into most popular payroll administration software.

Is it a challenge for muster captains to conduct manual evacuation drills?

When personnel are mustered at specific gathering points, locating technology can monitor and record each worker’s presence, significantly reducing roll calls to a matter of minutes.

Does your health care environment require the ability of knowing where your doctors or patients are within the building?

Personnel Locating can help improve patient care by optimizing resources and ensuring real-time visibility of patient locations.

Does your onshore and offshore environment require a method to track arrival and departure of personnel?

Using RFID, Personnel Locating can provide safety and accountability to personnel on board by tracking personnel location, worker certification, and providing access to only allowable zones.

Is your business operating in remote or extreme environments where safety is an everyday concern?

Personnel Locating provides the ability to track locations of people and report exactly who is on-site at any point in time.

If you answered yes to any of the questions above, then GAO Personnel Locating can help you improve safety and accountability in your organization.


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By integrating RFID technology into PR events, trade shows, and corporate conferences, event managers are able to provide event planning and production strategies that deliver measurable results. Attendees are provided wearable RFID tags such as lanyards, badges, and wristbands that contain pre-registered guest information. This allows them to access the event easily, while event organizers are able to automatically authenticate guests and capture attendance data as they arrive.

When attendees move through different zones of the event, the RFID tags broadcast their location and interaction patterns. Simple RFID Event Management applications can enable streamlined registration processes and VIP access management. Advanced configurations, on the other hand, can provide specific interaction information, and integrate with social media platforms to broadcast real-time participant engagement. The result is the ability to capture large amounts of valuable information that can be used for data mining to optimize an organization’s sales and marketing processes.

The GAO Short Reading Range People Tracking System is one of two Passive RFID versions available when you choose our Personnel Locating System. It uses two distinct radio frequencies: low frequency and high frequency.  The low frequency system uses the 125 KHz frequency, while high frequency system is based on 13.56 MHz.

It provides a near-touch reading distance of 2-6 cm and is most popularly used for the tracking of personnel when their wearable GAO RFID Tags are scanned at close proximity. Most businesses use the close range system to monitor employee movement from room to room within the same office and to provide access to hazardous areas that allow only certified personnel and equipment.

The Bottom Line

The GAO Short-Range Personnel Locating System lets you:

  • Economically and easily scalable solution
  • Control access to buildings and restricted areas
  • Locate the movement of personnel from zone to zone

he GAO Medium Reading Distance Personnel Tracking System is one of two Passive RFID versions available on our Personnel Locating System. Using the Ultra-High Frequency (UHF) band of 900 MHz, the RFID Reader sends signals and powers on the RFID Tags worn by your personnel. Information is then reflected back to the Reader, providing the System with personnel location information.

UHF is suited for reading intermediate distances of up to 5 metres, and is ideal for applications that monitor personnel location using choke points designed at entry and exit points of buildings.

The Bottom Line

The GAO Medium Reading Distance Personnel Tracking System provides:

  • Mid-range reading that does not require line of sight
  • Increased safety
  • Direction detection
  • Detailed location reporting

The GAO Long Reading Distance Personnel Tracking System is the Active RFID version of our personnel locator solution. Using the 433 MHz and 2.45 Ghz bands, the wearable RFID Tags assigned to your personnel have their own transmitter and power source. This allows the transmission of location information actively to RFID Receivers installed in your environment.

Capable of reading distances of up to 100 metres, this system is designed to actively read and locate personnel to an exact reader zone location. RFID Readers are installed on fixed infrastructure throughout your environment to receive and relay signals from RFID Tags worn by personnel. The positional data generated are then communicated to you via alerts and customizable reports.

Bottom Line

The GAO Long Reading Distance Personnel Tracking System helps you:

  • Restrict zone access and monitor movement alerts
  • Record detailed personnel arrival and departure times
  • Enhance emergency evacuation accountability
  • Get real-time location tracking for any controlled personnel

The GAO Personnel Tracking System is available as a cloud-computing solution or SaaS. Using our solutions, you won’t need to make costly investments in servers and other infrastructure. Instead, our services-based systems allow you to pay for applications only when you need them.

Benefits of the Cloud or SaaS-based GAO Personnel Tracking System:

  • Lower initial investment by avoiding costly infrastructure expenses
  • Faster roll out for a quicker ROI
  • Single, short duration deployments perfect for events
  • Ongoing software updates
  • Highly scalable
  • Access anywhere through a web browser
  • Always-on and secure with the option of hosting on our servers or your own private network



The GAO Personnel Tracking System has been successfully applied to the industries world-wide:

Oil & Gas Industry

GAO Personnel Locating Solutions for the Oil & Gas Industry provides information for personnel safety and performance in the most demanding of environments—from emergency roll calls to remote work areas.

Discover GAO RFID System solutions for the Oil & Gas Industry

Manufacturing Industry

GAO Personnel Locating Solutions for the Manufacturing Industry improves shop floor safety and collects data for workflow optimization.

Discover GAO RFID System solutions for the Manufacturing Industry

Construction Industry

GAO Personnel Locating Solutions for the Construction Industry enables the monitoring of personnel movement and productivity to ensure safe job sites and work zones.

Discover GAO RFID Solutions for the Construction Industry

Want to Know More About RFID Access Control?

Would you like to know how it can apply to your industry?
Please contact us and one of our experienced sales staff would be more than happy to answer all your questions!