RFID Railway Management System

Manage a Complex Railway System Easily

Improve safety, reduce your costs and increase customer satisfaction!

What Makes Up an RFID Event Management System

railway-tracking-systemThe GAO RFID Railway Management System is a fully integrated rail transportation solution that helps improve revenue, reduce costs, while increasing customer service and safety. The system is powered by three key components:

  1. GAO Railway Management Software
  2. GAO RFID Railcar Tags, Proximity RFID Fare Cards
  3. GAO RFID Readers

These three components work together to provide rail car location and monitoring functions and can be customized to address the needs of any railway infrastructure. In three simple steps, the GAO Railway Management System can be configured to provide accurate information for traffic and passenger information, operation and maintenance, train location and positioning, and automatic fare collection. Here’s how:


GAO RFID Tags are mounted onto the locomotive, wagon, or the tracks.


GAO RFID Readers are installed onto the tracks or the locomotive and wagons. The RFID tags provide accurate information on the train’s location, movement, or positioning.


Each GAO RFID Tag mounted on the wagon or the tracks transfer data, and this information is imported into the GAO Railway Management Software. Through an intuitive interface, you can track train movement and monitor components for maintenance and quality control.

In addition to the main Railway Management System, our solution can be customized to enable tailored applications for your railway company including:

  • Track Inspection
  • Signal Asset Tracking
  • Safety Audit
  • Inventory Management
  • Equipment Distribution & Management
  • Rail Yard Information Management



Increase Safety


Reduce Costs


Track Trains & Cars


Valuable Data For Analytics

RFID Railway Management System Details

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Railway Management Challenges—an Overview

Rail transport managers and operators find it challenging to balance excellent service with both time and cost saving measures; this is why an optimized Railway Management system is continually sought after. The need is to improve productivity, efficiently utilize assets, ensure safety, and provide the highest level of service.

How can a Railway Management System ensure safety?

Whether it’s your passengers, operators, cargo, or trackside workers, a system that can provide information on railcar movement, railway conditions, and wagon maintenance will help ensure your railway operation is always meeting safety standards and protocols.

How can a Railway Management System enhance operations?

A system that can automate train operations monitoring, ensure the integrity of cargo in real-time, and provide instructions to personnel at distribution yards or transfer station regarding railcar cargo will optimize the performance and efficiency of any operation.

How can a Railway Management System boost service?

By providing travel information and simplifying fare collection, a system can help to create a higher level of customer satisfaction for rail passengers.

Here are some common questions we often hear from managers who are struggling with their current Railway Management system:

  • We need to track the servicing history that each of our railcars has received
  • We want to find a way to secure the cargo we carry and ensure that it is not tampered with
  • We are looking for a way to provide real-time travel information to our passengers
  • We want better ways of ensuring our trackside work crews are safe
  • We need a way to monitor the temperature of the axle bearings for overheating

A Railway Management System using Radio Frequency Identification (RFID) is the answer to such problems that you and thousands of rail transport operators face each year.

Does your business need RFID Railway Management?

Are you thinking that your rail transportation can benefit from a Railway Management System that uses RFID? The following questions can help you to decide:

Do you need to know which exact wheel has an abnormal condition on a specific wagon of the train?

Using RFID, you can monitor the temperature of axle bearings and be notified of any overheating that might lead to track and wheel damage.

Do you often carry cargo of high value where you would be required to know the cargo’s integrity throughout the trip?

RFID tags can be integrated with various sensors to send health status from cargo cars to the Railway Management System.

Is it a challenge to communicate the movement of railcars after they enter a distribution yard?

Rail cars tagged with RFID technology can carry data that informs personnel about switching information.

Have you ever lost a rail car after it was mistakenly switched to a wrong track?

RFID tagged rail cars can be identified and located in real-time, saving costly search time and reduces the likelihood of the asset from not being found.

Do you want to make sure you are employing every possible method to ensure the safety of your trackside workers?

A RFID solution can identify where and when trackside personnel are working to reduce risk to them. Train operators are notified in real-time where trackside workers are currently stationed, giving them ample time to implement a slowdown to ensure safety.

If you answered yes to any of the questions above, then the GAO RFID Railway Management System can help you get on track.

How RFID Applies to an Railway Management System

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Railway Management using RFID

Radio Frequency Identification (RFID) technology applications in Railway Management helps to ensure safety, enhance operations, and boost service levels in the rail transport industry. Using a combination of passive and active RFID tags and readers, applications can be setup to provide the following benefits:

  • Asset Management for Rail. The ability to track your equipment, railcars, and infrastructure to ensure maximized asset utilization.
  • Operations and Productivity. Determine train location, control the positioning of trains to stop at determined positions, and automatically capture the service history of parts, be notified when they are due for servicing, and track their location as they are undergoing maintenance.
  • Service and Customer Satisfaction. Receive real-time information on train location and traffic that can be used to update passenger information displays at stations and terminals and automatically collect fares to limit lineups and improve overall travel times.
GAO Short Range Railway Management System

The GAO Short Range Railway Management System is one of two Passive RFID versions available on the Railway Management System. It uses two distinct radio frequencies: low frequency and high frequency.  The low frequency system uses the 125 KHz frequency, while high frequency system is based on 13.56 MHz.

The GAO Short Range Railway Management System provides a near-touch reading distance of 2-6 cm and is primarily used for railway personnel access and automatic passenger fare collection. Used by city public transportation systems worldwide, RFID identification cards are worn by rail transportation workers to gain access to employee areas. In the passenger rail environment, fare collection is automated via proximity RFID cards held by passengers that are purchased and reloadable. As train riders access a station, fare is collected digitally using RFID validators at entry points. Users can track the amounts loaded and remaining on their cards while passenger rail operators are able to collect ridership data to measure and analyze usage patterns to assist in future route planning.

The Bottom Line

The GAO Short Range Railway Management System lets you:

  • Control access to buildings and restricted areas
  • Locate the movement of personnel from zone to zone
  • Automate and simplify fare collection on passenger rail systems
GAO Mid-Range Railway Management System

The GAO Mid-Range Railway Management System is one of two Passive RFID versions available on our Railway Management System. Using the Ultra-High Frequency (UHF) band of 900 MHz, and is suited for reading intermediate distances of up to 5 metres, and therefore, most configurations including on board notifications of upcoming railway conditions, conductor zone control, train positioning, and door opening control use the mid-range system.

The Bottom Line

The GAO Mid-Range Railway Management System provides:

  • Mid-range reading that does not require line of sight
  • Benefits to the existing onboard system
  • Train positioning and door opening control
  • Detailed location and maintenance reporting
GAO Long Range Railway Management System

The GAO Long Range Railway Management System is the Active RFID version of our railway solution. The 433 MHz and 2.45 Ghz bands can read distances of up to 100 metres. The long range system is used for high-speed track and trace technologies. RFID Readers are installed across a railroad network. When freight or passenger rail cars pass by the Readers (at speeds of up to 160 km/h), rail operators are able to exactly when and how often these cars are used. The long range system can also be deployed to help rail operators assess data to improve the maintenance of rolling stock.

Bottom Line

The GAO Long Range Railway Management System helps you:

  • Get real-time location tracking of railway assets, rail cars, and cargo
  • Track rail car use frequency
  • Improve the maintenance of rolling stock
Cloud-based Railway Management System

GAO Railway Management System via the Cloud

The GAO Railway Management System is available as a cloud-computing solution. Using our Cloud solution, you won’t need to make costly investments in servers and other infrastructure. Instead, our services-based Cloud system allows you to pay for applications only when you need them.

Benefits of the Cloud-based GAO Railway Management System:

  • Lower initial investment by avoiding costly infrastructure expenses
  • Faster roll out for a quicker ROI
  • Ongoing software updates
  • Highly scalable
  • Access anywhere through a web browser
  • Always-on and secure with the option of hosting on our servers or your own private network

System Integrators

We are here for you.  We can help tailor an Railway Management System around your client's needs including custom reports and software solutions combined with all the right hardware. 

Our experts are here to help you with all questions, needs and support. 

Would you like to know more about RFID Access Control Systems? Would you like to know how it can apply to your industry?
Please contact us and one of our experienced sales staff would be more than happy to answer all your questions!
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