RFID Systems for Couriers & Messengers

Postal Services Asset Management Solutions

With this RFID solution, the asset management of your postal service establishment can be done simply by having an employee walk through the store while holding a handheld computer with an RFID reader, which tracks the tagged assets.

What It Can Track

Our RFID system can track all postal service assets including:

  • Packaging supplies such as boxes, envelopes and stamps
  • Measurement equipment such as precision parcel weighing scales
  • Processing equipment such as barcode scanners
  • Store displays, such as stands and display shelving
  • Cash registers and POS machines
  • Moving supplies, such as trolleys, trays and utility carts
  • Automobiles such as vans and trucks
  • Office supplies, such as printers, copiers, fax machines, computers, tablets and more
  • Parcel sorting machines
  • All other assets your postal service facility may utilize


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The Postal Services Industry

The postal services industry can be defined as a group of post offices and their subcontractors that coordinate the sending and receiving of mail domestically and internationally. Businesses in the postal services industry complete a variety of services including but not limited to and the collection and delivery of mail, documents and packages, operation of drop-off and collection amenities and the sorting and distribution of mail items. Parcels handled within the postal services industry are generally limited to small-sized parcels, differentiating the industry from the transportation industry.

Before the introduction of technology as a vice for communication, the postal services industry held a monopoly in the communications sector. In response to the increase in technology-based communications such as email and online banking, the postal services industry has seen an overall decline in the demand for their institutions. In the last 5 years, however, the postal services industry has seen some improvement in demand as a result of the introduction of e-commerce.

The postal system has a sophisticated and efficient method of getting mail and parcels from point A to point B. Once the item has been dropped into a post box or given directly to a post office, a mail handler will collect your item and will load it into their vehicle along with all the other mail and parcels collected from the post box or post office. The mail handler then takes all of the items to a processing center where items are organized by shape and size. A machine then reads the address and allocates the item a barcode coordinating with the designated address. If the machine is unable to read the address the item will need to be manually sorted by a worker in the facility.

The items are then moved on to further machines who via the barcode, read and allocate items based on their ZIP codes and are then transferred to the next facility within that region. At this location, machines again read and allocate items to specific areas for mail carriers to deliver. The parcels and mail are then transferred to the corresponding post offices and the items are allocated to carriers who then deliver the items to the address requested.

These automated machines were employed by USPS in the 1950’s and have since continued to become more technologically advanced allowing for greater efficiency and productivity in these processing and distribution centers. It is not unusual for the processing and distribution facilities to operate 24 hours a day due to a large amount of outbound mail and parcels. The postal service industry is also the third largest employer in the US however this could decrease as many activities are automated, resulting in capital labor substitution. Employment in this industry typically only requires a high school diploma or the equivalent and involves short on the job training with no experience required.

As the postal services industry is such an essential service and firms carrying out postal services have a large range of assets depending on the size of the facility, asset tracking is crucial in ensuring all the assets used on a daily basis are accounted for. It is important to keep track of assets such as stands and display shelving used to hold items for sale, barcode scanners used to process outbound parcels, cash registers and trolleys and utility carts, to ensure proper maintenance of these items, which essentially form a part of a postal firm’s operating expenses. There are also several smaller assets such as parcel packaging and stationery and within the institutions which could easily be misplaced, lost or stolen with the large number of people who pass through these facilities each day. In order to best combat this, an efficient and accurate asset tracking system should be employed as an investment into long-term loss-prevention.

RFID Systems for Couriers & Messengers

  • Tracking and monitoring packages
  • Managing package invoices from shipments overseas
  • Maintaining logs for packages
  • Checking packages for wear and tear
  • Organizing delivery schedules for overnight and express delivery packages

    GAO RFID System Solutions: Courier and Messenger Organizations

    RFID systems will help eliminate human error and minimize tedious human tasks. GAO RFID systems can aid in completely automating the process of mail delivery; from accepting a package to classification to dispatching the package.

  • Automated Management of Multiple Packages The storage and organization of multiple packages can be managed using our RFID solutions to aid in optimizing your organization’s daily tasks. Passive RFID Tags can help sort through local and international packages as well as determine whether they are fragile or need to be handled with care.
  • Inventory and Equipment Management in the Courier/Messenger Facility RFID does not only aid in the tagging and sorting process on arrival to aid in the delivery process, it can also help identify issues with equipment and inventory of tags. Courier and messenger facilities will have to keep up with the inventory of not only boxes and shipments but when adopting RFID solutions, will also need to maintain RFID tags. This meta-automation can allow for reduced human error and efficiency improvements within your organization and maximize your potential to complete daily tasks.
  • Tracking Fleet Vehicles  From delivery vans and trucks to bicycles, the fleet is an important asset in courier and messenger operations. To ensure the optimum use of fleet vehicles, RFID Vehicle Hang Tags can be provided to every asset. With each vehicle’s unique information embedded on the tag, the GAO RFID Asset Tracking System’s Software monitors fleet movement in real-time; ensuring your operation has 100% visibility on where vehicles are at what times, thereby improving efficiency and preventing loss.  
  • Time Management with Automated Time Logs Within a courier or messenger organization there are a variety of simultaneous tasks that require time logs. A few of them include sorting or packaging/repackaging time-sensitive materials, delivery van arrival, loading, unloading and departure, and cleaning and maintenance staff time logs. While administrative tasks can be easily amalgamated by RFID solutions, time logs are automatically created every time an asset, inventory, or employee passes by doorways outfitted with Long Range RFID Readers.
  • Security Systems and Access Control  While most, if not all courier and messenger organizations employ security staff, having an extra set of automated eyes in the form of tags on all shipments is a useful way to ensure that no packages are stolen or lost. In addition, giving employees RFID Personnel Tags to ensure that access is restricted to only those who are employed by the corporation can further ensure the safety and security of all employees and materials in the courier and messenger organization.

    Integrating GAO RFID Solutions with your Courier & Messenger System

    Our RFID solutions are easily integrated into all pre-existing software. At GAO RFID, we are committed to giving you all the information you need to see how GAO RFID systems can be integrated with your existing system. Please contact us for more information.

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