RFID Systems for Accounting Offices

Using GAO RFID Systems in the Accounting Industry Many of our accounting clients have come to us with questions about using RFID to handle daily business activities. Read on to see how we’ve addressed their concerns. Our responses may get you thinking about how to integrate GAO technology into your operations, too. Question: Our office contains loads of paperwork. We have a hard time keeping track of all these files, and would like to move to digital workflow down the line. What’s the best way to go about this transition? Our RFID Asset Tracking System is the best way to move your space into a digital workflow by tracking the physical locations of the documents that are filed. Many offices are embedding RFID Tags into their documents. The RFID Tags will send signals to strategically-placed Readers within your office. These Readers then transmit important data to a centralized database in relation to the corresponding paperwork. By implementing this system, you’re allowing employees to track boxes of paperwork with ease and efficiency—all in real-time. Our web-based software will let you track and locate specific documents in seconds, so that you no longer need to waste precious time searching through file cabinets and old banker’s boxes—never go searching through boxes of files ever again! Our Asset Tracking System is the document management solution that will allow you to keep every document secure and available, especially when it comes time to auditing! Question: Each year, lots of our expenses go towards purchasing expensive technology that is used around the office. Can GAO help us keep track of office valuables? Absolutely. From computer hardware to sensitive client files, we understand the protection of valuables is top priority in the accounting business. A strong framework must be in place to protect assets and equipment from theft. The GAO RFID Asset Tracking System is the superior choice. Here’s how it works:

• RFID Tags are placed on all valuable items
• RFID Readers are implemented at strategic access points within your office, including entranceways, obscure back doors and stairwells
• Tags alert Readers of their whereabouts as valuables get moved throughout the office
• Managers can track these valuables in real-time using our intuitive, web-based software, even from remote locations

Question: Our office has a parking lot that is for employee-use only. But we often have non-employees parking there for hours at a time. Can we use GAO technology to monitor this lot? We do not want to hire a full-time parking attendant. GAO RFID’s Parking Control System gives you the control of a full time parking attendant—without the need to actually hire one. Use our sophisticated Tag and Reader technology to provide access to employees only. All authorized vehicles can be assigned RFID Vehicle Tags. With RFID Readers affixed to your lot’s gate, the Reader will open the lift gate automatically if the Tag is identified as an authorized parking lot user. This system also logs each entrance and exit which provides you with additional data on the arrival and departure times of all employees. Our RFID Parking Control System can also be easily integrated into the payment system you are using, if your parking garage also has a pay-per-use function.

Implementing GAO RFID System into your Accounting Operations

GAO RFID’s Systems can be deployed as a standalone solution or can be integrated with other software solutions, according to your needs. At the core of our solution is GAO RFID’s AUTO-ID Engine which incorporates middleware and essential RFID functions that perform RFID data collection and information processing. Our AUTO-ID Engine seamlessly integrates with a wide variety of management systems so that you can access the data it collects directly via the system or systems you currently have in place. Our team of seasoned professionals will smoothly integrate the appropriate GAO RFID Solution with your IT architecture. The result is an RFID solution that is seamlessly unified with your management system. Contact us for more information on how our RFID Systems can be configured for your organization.  ]]>